RetentionMail
Built for gyms & fitness studios

Members who feel seen
stay longer.

RetentionMail sends real, physical cards to your members automatically — birthdays, anniversaries, win-back campaigns. Set it up once. Keep members for years.

68%
of gym members leave in year 1
5×
cheaper to retain than acquire
98%
physical mail open rate
Explore the gym demo →See how it works

Every card, automated.

Upload your member list once. RetentionMail handles every touchpoint automatically.

🎂
Birthday Cards
A real card in the mailbox on their birthday. No email blast — something they'll actually hang up.
🏆
Member Anniversaries
Celebrate 1-year, 2-year, and 5-year milestones automatically. Members who feel recognised renew.
💌
Win-Back Cards
A postcard to lapsed members 30 and 60 days after churn — the highest-ROI retention touchpoint you're not doing.
🌞
Summer Kickoff
A motivational card in May to every member — the season everyone falls off. Stay top of mind before they ghost.
🥇
Goal Milestones
100th class, first competition, first pull-up — celebrate the moments that make members proud and loyal.

How it works

1
Upload your member list
Drop a CSV or Excel file. We parse it automatically — no IT help needed.
2
Cards are queued automatically
Our scheduler finds upcoming birthdays, anniversaries, and win-back opportunities daily.
3
Physical cards hit their mailbox
Professionally printed and mailed. Members see your name on real paper, not a notification.

Simple pricing

No setup fees. No long-term contracts.

$149/mo
+ $0.80 per card sent
  • Unlimited members
  • All card types included
  • Birthday, anniversary & win-back
  • Professionally printed & mailed
  • Cancel anytime
Open interactive demo